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IRS Forms 1094-C and 1095-C

SmartFusion Modules -> Human Resources -> Insurance And Benefits -> Reports

Last Update: 6.1
- Added EIN, SSN, DOB, and Name Data Validation Errors to the Validation Report. Correct any errors before submitting XML files to the IRS AIR system

Introduction

This screen will allow the user to print the required 1094-C and 1095-C Forms.

For more information on these forms and how to submit the XML files, see the IRS website or follow the Submitting IRS 1094/1095 B and C XML Files Instructions:

• Information Reporting by Providers of Minimum Essential Coverage
• Questions and Answers about Information Reporting by Employers on Form 1094-C and Form 1095-C

Detailed Information On Each Form

• IRS Form 1094-C
• IRS Form 1095-C
• XML Transmission and Manifest Files - these files are generated with the same data that is included on the 1094-C so the information can be submitted to the IRS electronically.

Explanation

Required Fields

Select reporting year Contact first name
Contact last name
Contact Phone number
Select report

• "Verification report"Report" - this report can be used to validate all of the information that will be put on the 1094-C and 1095-C reports. See the 1094-C and 1095-C Verification List for a complete list of errors the report will check for.errors.
• "1095-C only" (runs just the 1094-C form)
• "1094-C and 1095-C" (runs both the 1094-C and 1095-C forms)

Other Fields

Supported 1095-C paper stock - This determines what paper stock the form is being printed onto.on.

• Landscape
• Landscape - Preprinted Stock
• Portrait - Preprinted Stock
• Press and Seal - Preprinted Stock.

If 'Landscape' is chosen, a design will be overlayed mimicking the preprinted versions of the 1095C. If this field is left blank, the 1095-C will not printprint, and only the 1094-C will be printed. Certifications of eligibility will become available if a paper stock is selected. This is required if "1094-C and 1095-C" is selected in the Select reportReport drop down.

Authoritative transmittal - The IRS requires a single 1094-C submission designated as the authoritative transmittal that contains all required employees.Check if creating your authoritative transmittal. Certifications of eligibility will become available if this is checked.

Total number of Forms 1095-C filed on behalf of your organization - This only becomes available if Authoritative transmittal is checked. If submitting forms 1095-C in batches or another party is filing some of your organizationsorganization's 1095-C forms, enter the total number of forms 1095-C submitted by and/or on behalf of your organization for the reporting year.

XML file location - The location and file name of the XML file that will be generated. If this is blankblank, a file will not be created. This option is only available if 1094-C or 1094-C and 1095-C are selected in the Selecteds​elected report dropdown.

Troubleshooting

Troubleshooting 1094B, 1094C, 1095B, and 1095C

Reference

QA Test Plans for IRS Forms 1094-C and 1095-C

IRS Instructions: https://www.irs.gov/pub/irs-pdf/i109495c.pdf