SmartFusion Modules -> Human Resources -> Insurance And Benefits -> Reports -> IRS Forms 1094-C and 1095-C

Introduction

XML Business Rules will reject XML transmission files with missing, conflicting or duplicate data. The Verification Report clearly identifies these data issues to users for easy troubleshooting.

Explanation

Covered Individual Future DOB

  • Error Message: "This Covered individual has a Date of Birth in the future. This is not a valid DOB for IRS XML Submission. Please correct this Covered Individual's DOB in the Insurance & Benefits Module Enter/Edit Benefits window." "

Covered Individual Missing DOB and SSN

  • Error Message: "This Employee has a Dependent missing a Date of Birth and SSN. The IRS requires DOB or SSN for a valid electronic submission. Please correct this Employee's dependent details in the Insurance & Benefits Module Enter/Edit Benefits window."

Covered Individual Missing Name

  • Error Message: "This Employee has a covered individual with an SSN but no name. This is not valid for IRS electronic submission. Please correct this Employee's dependent names in the Insurance & Benefits Module Enter/Edit Benefits window."

Covered Individual Old DOB

  • Error Message: "This Covered Individual has a Date of Birth older than 120 years. This is not a valid DOB for IRS XML submission. Please correct this Covered Individual's DOB in the Insurance & Benefits Module Enter/Edit Benefits window."

Covered Individual SSN Incorrect Length

  • Error Message: "This Covered Individual has an SSN that is too short or long. This is not a valid SSN for electronic filing with the IRS. Please correct this Covered Individual's SSN in the Insurance & Benefits Module Enter/Edit Benefits window."

Covered Individual SSN has Alpha Characters

  • Error Message: "This Covered Individual has an SSN with alphabetic characters. This is not a valid SSN for electronic filing with the IRS. Please correct this Covered Individual's SSN in the Insurance & Benefits Module Enter/Edit Benefits window."

Sequential Covered Individual SSN

  • ex: 123456789. 234567890, 098765432, etc
  • Error Message: "This covered individual has a sequential SSN. This is not a valid SSN for electronic filing with the IRS. Please update the Covered Individual SSN in the Insurance & Benefits Module Enter/Edit Benefits window."

Single Digit Covered Individual SSN

  • ex: 111111111, 222222222, 999999999, etc ...
  • Error Message: "This Covered Individual has an SSN with a single digit repeated nine times. This is not a valid SSN for electronic filing with the IRS. Please update the Covered Individual SSN in the Insurance & Benefits Module Enter/Edit Benefits window."

Employee DOB is in the Future

  • Error Message: "This Employee has a Date of Birth that is in the Future. This is not a valid Date of Birth for electronic filing with the IRS. Please update the employee's DOB in the Payroll Module Enter/Edit Employee Master window."

Employee Mailing Address is missing

  • Error Message: "This Employee is missing a mailing address. This is not valid for electronic filing with the IRS. Please update the employee's mailing address in the Payroll Module Enter/Edit Employee Master window".

Employee Name is Null

  • Error Message: This Employee is missing a Name. This is not valid for electronic filing with the IRS. Please update the employee's name in the Payroll Module Enter/Edit Employee Master window".

Employee DOB is too old

  • Error Message: "This Employee has a Date of Birth that is over 120 years old. This is not a valid Date of Birth for electronic filing with the IRS. Please update the employee's DOB in the Payroll Module Enter/Edit Employee Master window."

Employee SSN is Missing

  • Error Message: "This employee does not have an SSN. This is not valid for electronic filing with the IRS. Please update the employee's SSN in the Payroll Module Enter/Edit Employee Master window".

Employee SSN Incorrect Length

  • Error Message: "This Employee has an SSN that is too short or too long. This is not a valid SSN for electronic filing with the IRS. Please update the employee's SSN in the Payroll Module Enter/Edit Employee Master window."

Employee SSN has Alpha Characters

  • Error Message: "This Employee has an SSN with alphabetic characters. This is not a valid SSN for electronic filing with the IRS. Please update the employee's SSN in the Payroll Module Enter/Edit Employee Master window."

Sequential Employee SSN

  • ex: 123456789. 234567890, 098765432, etc
  • Error Message: "This employee has a sequential SSN. This is not a valid SSN for electronic filing with the IRS. Please update the employee's SSN in the Payroll Module Enter/Edit Employee Master window".

Single Digit Employee SSN

  • ex: 111111111, 222222222, 999999999, etc ...
  • Error Message: "This Employee has an SSN with a single digit repeated nine times. This is not a valid SSN for electronic filing with the IRS. Please update the employee's SSN in the Payroll Module Enter/Edit Employee Master window."

Organization EIN Incorrect Length

  • Error Message: "The Organization EIN is too short or too long. This is not valid for electronic filing with the IRS. Please correct the Organization's EIN (nine digits) in the System Settings."

Organization EIN has Alpha Characters

  • Error Message: "The Organization EIN has alpha characters. This is not valid for electronic filing with the IRS. Please correct the Organization's EIN (nine digits) in the System Settings."

Null EIN

  • Error Message: "The Organization EIN is missing. This is not valid for electronic filing with the IRS. Please correct the Organization's EIN in the System Settings."

Sequential Organization EIN

  • Error Message: "This employer has a sequential SSN. This is not a valid SSN for electronic filing with the IRS. Please update the employer's EIN in the System Settings Organization Settings".

Single Digit Organization EIN

  • Error Message: "The Organization EIN is a single digit (111111111). This is not valid for electronic filing with the IRS. Please correct the Organization's EIN (nine digits) in the System Settings."

Employer Mailing Address is Missing

  • Error Message: This Employer is missing a mailing address. This is not valid for electronic filing with the IRS. Please update the employer's mailing address in the System Settings Organization Settings."

Employer Name Missing

  • Error Message: "The Employer Name is missing. This not valid for IRS electronic submission. Please correct the Organization's name in System Settings."​

MEC is Incorrect

  • Error Message: "This Employee's Benefit Minimum Employee Contribution is less than zero. This is not valid for electronic filing with the IRS. Please correct this Employee's MEC benefit amounts in the Insurance & Benefits Module Enter/Edit Benefits window."