Print Update AP Checks
SmartFusion Modules > Accounting > Accounts Payable > Process > Print\Update AP Checks
Recent Changes:
6.122 - Updates the checks, but now treats the update only vouchers as having been paid with an epay, but it won't make checks for checks, and will consume an epay number when labeled as update only. These will end up on the epayment manifesto with the epayments.
6.121 - Added Wells Fargo, ACH, and BofA to the process for recreating epayment file.
6.113- Added check based on new setting 'Allow duplicate checks between PR and AP' in payroll system file.(This will be applicable only if the client has the payroll and accounts payable modules). If the new setting is unchecked and a duplicate check exists in Payroll for same cash account an error message will be displayed and will not allow the checks to be updated.
6.112
- Added the full organization address and phone number to the standard accounts payable MICR checks.
6.106
- Fixed an issue where E-Payments were not getting created when we rolled back an AP check run with E-Payments and then did a check run again after setting the beginning notification number back to what it should be.
Milner ImageDirector Changes (only applicable if Milner is enabled in the license file):
- Added functionality to save Milner ImageDirector zip file.
- ImageDirect tab is now available to Scan, Import, and Display.
- New field for Check Date.
6.105 - Allowing zero amount voucher line entries if the option to "Allow zero line items on vouchers" is set on the System file.
6.104 - Changed 3rd Party File Create and Softdocs File Create (8-char PO) to print words for the dollar amount in the check rather than numbers and words (eg. 40 DOLLARS is now printed as FORTY DOLLARS).
6.86
- New functionality to generate an export file for ACH Notifications. This functionality may be turned on in the Accounts Payable System File on the ACH E-payments tab and will utilize whichever report is configured in the system file for the file layout. Currently, with this version, the only export configurable is the Softdoc file.
- Change made so the cash account will default to the cash account on the print check proof screen if selected.
6.85 - Changed the software to print signature lines on the standard AP MICR checks, if no signature is chosen for them in Enter/Edit Custom Reports.
6.84 - Saved Epayment file details to an epayment history table upon creation.
6.82 - Added an option for selecting a date and time to send email notifications
6.80 - Updated logic so that Paymode-X checks are flagged as checks for Bank Reconciliation
Refer to bottom of page for changes prior to version 6.80Introduction
After running the Print Check Proof process, the checks are ready to be printed and updated. This is where it writes over data such as email addresses, bank account info, and anything the Ap Checks need to display.
The first screen will show totals from the Check Proof. If these totals match, click OK to continue to the main Print\Update AP Checks screen.
This process creates files for the following e-payment types: Wells Fargo, ACH, Bank of America, Strategic Payment Services
These file's data is stored and may be recreated if needed through the Recreate EPayment Files process.
If the e-payment type is ACH and the "Create export file" field is checked on the ACH E-payments tab in the Accounts Payable System File, an export file will be generated for the ACH notifications. The layout of the file will be determined by whichever report is configured in the system file next to the "Create export file" checkbox.
At the end of this process, any Vendors that are set to use ACH or Wells Fargo Pre-notes will have the Deposit Code changed from Pre-note to Active.
Selection Criteria
Select Process - Print and Update (default), Record Manual Check or Update Only.
Select check sequence - Vendor Name or Vendor Number
Is this a printing restart?
Enter cash account (without Bank Rec) - This will default to the Current Cash Account for the user and if that is not populated then it will use the Default Cash Account in the AP System Settings.
Enter cash account (with Bank Rec) - The only options are Bank Rec accounts and their designated check types. If no check type is assigned in Bank Rec then default settings will be used.
Beginning check number - If there is a next check number in the system settings, this will be populated from that.
Enter date to print on checks - This must be within the current fiscal year.
Beginning epayment number - If the Next E-payment Number is populated in the AP System Settings then this will be populated from that, otherwise it will default to 0.
Date/Time to send emails - Select a date and time to send email notifications (visible if E-Payment number is visible and if email is set to asynchronous)
Print remittance for purchasing cards? - Choose this option when using remittance for purchasing cards.
Enter filename - If the user Print/Update AP Checks Path is populated then it will use that value, otherwise it will default to C:\APCHECK.txt
Print overflow to a different printer?
References
QA Test Plans for Print/Update AP Checks
Changes Prior to Version 6.80
6.78 - If the customer is an Alabama customer and is using a standard MICR check, the check that's printed will have the space for the account number made smaller and allow for a longer description to be printed on the check. All other stats remain the same.
- Added the ability to sort by vendor number or vendor name.
6.77 - Changed the process to only grab prenotes for vendors that are included in the check run. Prior, we were grabbing all prenotes for all vendors regardless of whether they were included in the run.
6.73 - Added the paymode-X file definition and paymode-x functionality. Also updated the reports generated to support paymode-x.
6.65 - The email notification body has been changed to the following - "Please see the attached PDF attachment for the details regarding this payment from Organization Name"
6.61 - Updated ACH Notification Email to send a PDF attachment of the invoice details. Report that generates the PDF attachment is based on the stub portion of the standard AP check.
6.51 - Updated the standard MICR check to include address
6.49 - Fixed an issue where ACH prenotes were not being counted correctly causing an incorrect number of pad nine lines.
6.46 - Fixed an issue where using the print overflow to a different printer feature was using old check numbers.
6.34 - Fixed an issue where the voucher description could generate over 50 characters on the SPS epayment file.
6.33 - Fixed an issue where emails for E-Payments were not being sent.
6.11 - Resolved error that occurred when checks with overflow were included in check run.