SmartFusion Modules > Accounting > Accounts Payable > Process > Print\Update AP Checks

Recent Changes:  
6.19
- Bug fixes to the export for Strategic Payment Services epayment type. 
- removed thousands separator for dollar amounts
- moved the vendor number to the proper location
- printed the line item amounts on the voucher lines rather than the total check amount


6.8
- Added payment type counts

Process

After a Check Proof Report has been printed and verified, you are ready to print checks.

When you choose the “Process” menu option and select the “Print & Update AP Checks,” a screen similar to the one below will be displayed.

This screen reminds you that the checks that you are about to print will be for the date, time, and total amount indicated. The date and time can be found on the bottom of the page of the last check proof that you printed. The total check amount is found on the last page of the check proof. The information on this screen should agree with your last check proof report that you ran. If it does, click OK to continue.

Once you click OK, the following screen appears the actual Print/Update AP Checks screen will be displayed.

Select Process

The Select Process method defaults to “Print & Update”, which is the correct method for printing checks. Other process methods are “Record Manual Check” and “Update Only”.

Enter the fund ledger Cash Account number corresponding to the bank account from which the checks will be written. The default cash account entered in the Accounts Payable System File automatically displays.

The content of the Cash Account Number depends on a few factors. If Bank Reconciliation is enabled the items come from the bank accounts setup in Bank Reconciliation. If bank reconciliation is not enabled the content of the drop down is the chart of accounts. If in user security AP Cash is filled in (see below) the cash account will default to this and the user will not be able to change it.

Depending on your check style different options will display.

If you are printing using one of Harris’ standard pre-printed check types you will see an option for printing the overflow to a different printer. You you are setup to use some type of 3rd party file creation check type you will be able to denote the location and file name.

Beginning Check Number

Where the beginning check number is retrieved from is based on a number of factors.

If bank reconciliation is not installed it is stored internally and is used for all bank account that checks are printed against.

If bank reconciliation is installed multiple factors decide where it is coming from.

First is whether there is a bank account setup in bank reconciliation that matches the AP cash fund ledger account setup in Accounts Payable System File. If it is not the check number is pulled just like if the bank reconciliation was not installed.

If the bank account is setup in Bank Reconciliation where the check number is pulled from is dependent on the the flag Track checks separately for this account. If this option is checked then the check number is retrieved from the Next check number field in the bank account. If it is not checked it is pulled just like if bank reconciliation was not installed.

Depending on your setup you will either receive a message to "Load checks into the printer" or "Export file created".

After all checks and assisting reports printed and/or file exported the following screen will appear to validate the last check number printed to update the system accordingly. Which location the check number is updated is based on the same criteria for the beginning check number

References

QA Test Plans for Print/Update AP Checks