SmartFusion Modules > Payroll > Payroll Enter/Edit Employee Master > Salary Accounts tab > Set/Reset Exceptions

Recent Changes:  
6.121
- Added a feature that keeps track of which deductions are set as "exceptions" and only reset those during a payroll run. 
6.102
- Added the same filtering to the "Clear employer deduction amount" option as had been on the "Clear employee deductions" option. The new options allow one to clear employer deduction amounts other than retirement, pension, or retirement and pension types and allows the user to select from variable, percent, or variable and percent computation methods for the deductions.

Introduction

There are times when you need to run a payroll for a selected group of employees or include employee(s) in a payroll that is not their normal payroll. The Payroll system lets you set an employee for ‘Exceptions’ pay, which then allows them to be automatically included on the next payroll register. The temporary pay screen allows an employee to be flagged for exceptions pay, but the Set/Reset Exceptions button allows an employee to be flagged without using the Temporary Pay option.

Use this window to create and clear exceptions for salary payments. For example, you may have an employee who forgot to turn in his hotel fees and missed the cut-off date for getting reimbursed in the current pay period. You can create an exception that allows the employee to be reimbursed in the current pay period instead of waiting until the next one.

It also gives you a quick visual by displaying in red (Exceptions) on the top right hand of the Employee Master, Salary Accounts screen if the employee has been flagged for exception pay.

Explanation

To utilize this feature, you must have a pay group set up and flagged as an exceptions pay group. When running a prelist or payroll register, you will select this exceptions pay group and the system will include all employees that have been set for exceptions pay.

If you set someone for exceptions pay and then determine that they should not be included on the special payroll, you may use the Reset option to remove the employee from the exceptions group.

The Set option allows an employee’s deductions to be cleared, direct deposit disabled, and additional federal and state tax zeroed.

Once you have run and updated the exceptions payroll, all of the employees will be reset back to their standard information.

Selection Criteria

Set or Reset

If setting employee for exceptions pay

• Clear employee deductions

  • other than retirement, pension, or both retirement and pension
  • for computation methods variable, percent, or both variable and percent

• Clear employer deduction amout

  • other than retirement, pension, or both retirement and pension
  • for computation methods variable, percent, or both variable and percent

• If direct deposit, disable for this payroll
• Zero additional federal and state tax
• Zero regular pay

If resetting standard pay

• Reset deductions to standard amounts
• Reset employer deduction amount (dependent on Deduction Parameter settings default value)
• Reset direct deposit, if applicable
• Reset curr amt & curr hrs to std amt & std hrs