SmartFusion Modules > Payroll > Process> Void Payroll Check

Recent Change
6.114 - Updated logic to ensure that voided payroll checks show on the Bank Reconciliation check report flagged as voids.

Introduction

Allows users to void checks.

Explanation

When the system voids a payroll check, reversing entries will be made to a deduction history, labor history, the payroll posting file, and the quarterly tax file. The check will remain in the payroll check file but will be flagged as voided.

If you are using the feature to create an AP voucher for deductions withheld, the void check routine will create a credit voucher when a check is voided if the box is checked to do so.

Enter the period for the void check or simply type in the original check date. Select process of “Print Only” or “Print and Void” and then enter the void date in which you need for the void record to appear. Keep in mind if you have already printed Quarterly Tax reports showing the original check date, the void date will be very important to when you need to the void to show up.

Click on the “Select checks to void” button to display the list of checks in the period to report. You can select one check by highlighting the one you want to void or select multiple checks by holding down the CTRL key and highlighting multiple names. Click the printer icon at the bottom of the screen to run the process.

Once the check has been voided, you must also post the reversing entries to the Fund Ledger module using the “Post Payroll to Ledger” option located under “Process” menu.

Then you will need to record the employer contributions for the reversing entries. First print the “Employer Contributions Report” and compare to the void register. Then “Create Employer Contributions Posting File” for the void check date and finally “Post Contributions and Fringe to Ledger”.

Enter the period for the void check. Select Process and then enter the Void date. You can select one check by highlighting the one you want to void or select multiple checks by holding down the ‘Ctrl. Key’ and highlighting multiple names. Press the printer icon at the bottom of the screen to run process.

Input Criteria

  • Enter period to report
  • Select process - Print only / Print & Void
  • Enter void date

  • Create credit voucher in AP

    • Enter pay group
    • Enter pay date for vouchers
  • Select checks to void -