SmartFusion Modules > Accounting > Accounts Payable > Parameters > Accounts Payable System File

Recent Change: 
6.230 - Added checkbox "Print vendor email notifications" in accounts payable system file. If checkbox checked the print the vendor email notifications as a batch.

6.186 - Added "Use originating financial institution modifier" check box and text box which will allow one to enter and user a 1 character modifier in position 14 on the "1" or header record of the ACH export file. If not checked, this position will be filled with a " " (1 space) as it is currently.

6.182 - Added a checkbox, 'Use multiple ACH settings', if checked, there will be a new tab called 'Multiple ACH Settings', which will allow one to enter multiple ACH settings which then be set in 'Enter Edit Bank Accounts', accessible from the 'Parameters' menu, for each bank account.

6.166 - Changed the label for 'Create export file' to 'Create export file for notifications'

6.140 - Added new setting for SEC code, positions 51-53 of the "5" record in the ACH export, defaulting to "PPD".

Refer to bottom of page for changes prior to version 6.100

Introduction

This is used to set up ACH E-Payments.

Refer to ACH File Layout for the file export layout.

Explanation

Use multiple ACH Settings - requires a license; if checked will make the Multiple ACH Settings tab visible

ACH Settings tab

E-payment Directory / Filename
Create export file for notifications - also contains a combo box that will be visible if selected. The combo box will display reports with the category "AP ACH Notifications". At the moment, there is only one standard for softdoc that fits this category
Email E-payment notifications
Print vendor email notifications
Company Name
Company ID
Company Bank
Company Bank Account
Service Class Code - Possible Values

  • 200 - ACH Debits and Credits
  • 220 - ACH Credits Only
  • 225 - ACH Debits Only

Discretionary Data

Entry Description
Checking

  • Prenote
  • Debit
  • Credit

Savings

  • Prenote
  • Debit
  • Credit

Originating Financial Institution/Name

Use originating financial institution modifier - Allows the user to enter a single numeric modifier in position 14 of the "1" or header record

Carriage Return

Pad Nines

ID Modifier

Header Record

Debit Record

Batch Number

SEC Code - values are "PPD", "CCD", and "Other"

Other SEC Code - visible only if "Other" is chosen from the SEC Code drop down

Multiple ACH Settings tab

NOTE: All fields below these are the same as the ones on the ACH Settings tab.

Add new ACH setup - When clicked will default the values to what is in the ACH Settings tab, one can then change as needed

Save ACH setup

Delete ACH setup

Grid displaying the various ACH setups

Changes Prior to Version 6.100

6.86 - New settings for "Create export file" and a combo box to select the report with category "AP ACH Notifications".

6.71 - Made Originating Financial Institution/Name and Immediate destination/Name required fields

6.52 - Made the Service Class Code field a drop down box