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This page is currently being edited by {{ model.editingBy }}.SmartFusion Modules > Billing > Cash Collections > Process > Enter Multiple Payments
Recent Changes:
6.202 - Fixed an issue where the receipt type was not being retained even if the option was selected in the Cash Collections System File.
6.201 - Receipt types marked as Inactive in the Receipt Types parameter screen will not be available.
6.200 - Corrected issue with MS receipt types where default amounts were populated on the View History screen.
6.193 - Set the default amount on the multiple payments screen if the receipt's default amount is greater than zero.
6.189 - Updated the logic for determining balances for when Budget Billing is Activated
6.177 - Updated the payment process for Business License to create a transaction for each payment type
6.175 - Added validation to check if the deposit batch being used belongs to a deposit that is locked.
6.173
- Payment processing for BL was updated to loop through all BL license histories
- Validation was added for BL to check the BL System setting for "Post transactions to FL"
- The balance in the BL grid was updated to display the correct balance when payments existed
6.167 - Updated the formatting for credit amounts on the 'Standard Slip Receipt' for multi-payments. The '-' sign is now immediately in front of the amount.
6.166 - Populated the ybbobill (BudgetBillingAmount) field when a UB payment is made
6.164 - Removed the minimum balance restriction for UB so that credit balances are displayed
For changes before 6.160 refer to bottom of this pageIntroduction
This payment screen allows for multiple items to be paid on one receipt from multiple modules
Explanation
Hot Keys
F11- When not in any of the Receipt totals fields this will move the focus to that section. If already in this section and allowed this will trigger the Save & Print button click.
Common Fields
Date - Date of the receipt
Deposit Date / Batch - This is the deposit this payment will be associated with. This field is required/optional based on settings in the Bank Reconciliation module
Receipt Number - System generated receipt number
User ID - User who entered the receipt
Add Line - This will add a new line to the current receipt
Remove Line - This will remove the current line from the receipt
Find All Charges - This will assist the user to find all of the outstanding charges for a customer and allow user to select which ones to add
Receipt Type - This is the receipt type for the current line. The screen will display different fields based on this value depending on the module the receipt type is associated with
Customer Number - The account number associated with the current line
Customer Name - The name of the customer associated with the account number
Balance - Outstanding balance for the item associated with the current line
Amount - The payment amount of the current line
Note - Note associated with the current line
Total Due - Total of all the lines
Remainder Due - Remaining amount due based on total of receipt and payment amounts
Change - Any change due back to the customer
Check - Total amount paid via check
Check Reference - Check reference field
Cash - Total amount paid via cash
Cash Reference - Cash reference field
Credit - Total amount paid via credit
Credit Reference - Credit reference field
Accounts Receivable
AR Information - This will allow you to view your distribution if you are set for Open Item distribution otherwise it is hidden.
Utility Billing
Customer Location - This is the location for which is being paid
3rd Party Agreement - This is to select a third party agreement this payment is associated with for this account\location
Tax Collection
Tax Year - Tax Year of the bill to be paid
Bill Number - Bill Number of the bill to be paid
Penalty - see section On Demand Penalty and Interest
Interest -see section On Demand Penalty and Interest
Reason Code - Reason code for the payment. Visibility and requirement based on settings in the Tax Collection section
Pay Early Discount - A yellow warning sign will appear next to the amount if a pay early discount has been applied to the property. The payment date along with the values configured on the Tax Years parameter form will be used when determining if the property qualifies for the pay early discount. This discount will always calculate based off the original balance due.The Tax Transaction Code configured for the discount on the charge or adjustment transaction code will be used when created the discount transaction. If no discount transaction code is configured on the charge or adjustment transaction code, the discount transaction code on the Tax Years parameter form will be used as the default.
Mobile Home Payments
During the payment process if any of the lines being paid is a tax bill that is a mobile home the user will be prompted for each bill that is a mobile home if that bill is paid in full to assign a tag if available and if desired.
When voiding a payment that is a mobile home and a tag via any payment was assigned to the mobile home the tag will removed and the user can assign it a new status.
On Demand Penalty and Interest
If the On Demand Penalty and Interest interface is enabled and on when a bill is chosen any pending penalty and interest will be calculated based on the payment date. When the payment is accepted penalty and interest transactions will be added to the bill (even if it is only a partial payment) to that date.
Users cannot void a receipt if the payment in question had penalty and interest records created during the payment and there is another payment that has been made after. The same is true if there is a future payment that had penalty and interest associated with it. This is due to the fact doing so has the potential to change the amount of penalty and interest calculated.
Permits
Permit Number - Number of the permit
Business License
Business License No. - Business License Number
"Post transactions to FL" must be selected in the BL System File
If penalty has been applied for the Business License, a yellow blinky will appear next to the balance due indicating how much penalty has been added.
Business License payments will distribute based on the Business License Transaction Codes configurations if the Business License Settings is set up to allow for distributions.
A payment transaction will be created for each payment type using ratios (e.g. if there are receipt totals of 60% for check and 40% for cash then Business License will have a check transaction that is 60% of its own payment total and a cash transaction of 40%)
Misc Functionality
** Add this note to all payment line notes - Anything entered into this field will be appended to the end of the current note for each line
Enter utility billing payments for bills using barcode
To use this one have to have a custom utility bill report with a bar code added or use the standard full page utility bill report. Once one has this prerequisite, one can then go to this page, select a UB receipt type and scan the bar code. Doing so will fill in the account number, customer location, and the current amount due for that customer/customer location.
Please refer to UtilityBillingGeneralSettings for more information about the setting required to produce the bar code.
Changes Before 6.160:
6.155 - Added logic to calculate penalties based on penalty schedule for which an ending penalty date is set
6.154
- Added logic to calculate penalties based on schedule if 'Use penalty schedule' is checked in the Business License System file.
- Added logic to calculate interest for Business License payments.
- Established a linkage in the cash collections detail table (cc126) to the transaction table (ar012) for BL payments
6.147
- Updated logic for Tax module so that a warning popup will display if there are notes flagged as warnings on the customer or property(Property and Bill notes) if 'Require user to view warnings' is set in the billing system file.
- Fixed an issue that failed to maintain credit and debit account numbers while adding a new line with a receipt type that had "Prompt for account number during receipt entry" selected.
- Prevented the calculation of penalties if "Exempt from penalty" is selected on the Demographics tab in Enter/Edit Business Master
6.135 - Added '30 to 60 day past due balance' field that is visible only for Utility billing and if the UB system file setting 'Breakout past due balance' is set.
6.131
- Updated the tax discount calculation to use Number of Days for County tax customers and Discount End Date for non-County tax customers.
- Fixed issue where the screen would lock up when both an active account and a finalized account were selected for payment.
6.130 - Updated the logic to look at the last bill run with printed bills instead of just the last bill run when determining Past Due Amount for Utility Billing
6.129 - If no third party agreement is selected, payments will be applied to a first party customer agreement for the customer if one exists.
6.127 - disable "save and print" button. This is to prevent a user from clicking on the button multiple times while a payment is processing and potentially cause the same payment to process multiple times.
6.125
- Fixed a grid navigation issue for single customers with multiple locations where the separate locations would get mixed up.
- Fixed a location selection issue where when sorting by balance, the amount would be pulled in as the location.
For Business License only:
- Payments taken will now be distributed based on configuration of transaction codes if the "Do not distribute" checkbox is unchecked in the BL system file.
- A yellow blinky will now appear on the payment screen if penalty has been applied and indicate how much penalty has been added to the amount due.
6.116 - For AR Receipt types if the user setting to 'Hide inactive accounts with zero or credit balance' is set you will not be able to make a payment for inactive accounts with zero or credit balance.
6.109 - Correction to tax discounts to ensure the adjustment transactions are correctly distributed to the charges.
6.108 - Fixed issue where in a certain scenario where multiple bills for one account are selected the balances do not come up in the screen.
6.106 - Corrected logic to look at Payment Date instead of Actual Date when determining if a property tax qualifies for a pay early discount.
6.105
- Fixed issue where partial payments cause discount to be calculated based on the remaining balance rather than the original balance.
- Partial payments will now also look at the discount transaction code configured on the charge or adjustment transaction codes. The discount transaction code on the tax year will still be used as a default if not discount transaction code is configured on the charge or adjustment transaction code.
6.104
- made sure to bound the note field to the data for the lines.
- Fixed the Standard receipt for multi line to display EFT payments if any and to display the correct applied as credit amount.
6.103
- Auto-printing of receipts is now controlled by the types of receipts selected for the payment. If a receipt type is selected for inclusion in the payment(s) that is set to automatically print a receipt, the receipt for the payment(s) will be automatically printed. If none of the receipt types is set to automatically print, then the receipt will not be automatically printed.
- All payment reference fields now allow 30 characters.
6.95
- Added bar code scanning capability for UB bills.
- Added ability to enter paid by information
6.89
- Added Options and functionality for EFT Pay Types
- Added EFT to the pay Types when saving a payment here.
6.86 - Fixed an issue when in history mode and inquiring by date some payments from MGH were not being found.
6.85
- When saving a new payment updated the pay types depending on the payment methods.
* "CREDIT" for credit only
* "CHECK" for check only with no check number
* "CASH" for cash only
* "M" for multiple pay types and no check number
* checknumber for check payment that has a heck number
* "M / " + checknumber when there are multiple pay types that include a check payment with an included check number
6.83
- Corrected issue where a payment could be voided if it was already posted to ledger. A receipt with a business license line item cannot be voided regardless if it was posted to ledger or not.
6.81
- Added feature to calculate the pay early discount prior to paying when applicable.
- Made the amount field 0 if the balance is negative except for the MISC receipt types.
- Corrected an issue where on demand penalty and interest we being calculated even though the interface was not active in the license file.
- Corrected an issue when going into history mode and back to normal mode the receipt date would keep the date from the receipt in history and not the last date entered when in normal mode.
6.78
- Added the ability to enter negative payments when using the miscellaneous receipt type. Only this type will allow for the entering of negative payments.
6.77
- Ability to select more than one property tax bill from the tax search screen has been added.
6.76
- When searching for a property tax bill the choices for Don't display zero balance bills and Include pending penalty and interest will be saved and set to the state the last time a bill was selected.
Ability to add a note to all details when a receipt is saved has been added.
- When entering a property tax item limited the property detail to only display the bills for the tax year specified.
Added a scroll bar to the grid display when the number of lines requires is more than the display area.
- Added a # of items display which is the number of lines of the receipt.
Corrected a scenario when entering a property tax line and no bill number was entered a large amount was placed in the amount field.
6.75
- Corrected an issue where when changing the on demand penalty and interest amounts to zero the amount for the line was not calculating correctly.
6.74
- Fixed an issue when in certain scenarios when changing the receipt date the on demand penalty and interest calculations were incorrect.
6.73
- For tax payments warnings that are the bill and property notes can be displayed based on the configuration in the tax system file.
6.72
- The screen has been redesigned to provide an experience that is similar to the single entry payment screen and still provide the ability to enter multiple items at once in a quicker manner
6.64 - Changed the Standard Receipt for Multiline, cc125r16-multi.rpt, to have a date and time stamp rather than just a date.
6.63 - Fixed an issue where it was throwing an error when they tried to take a payment on customers with a credit balance
6.61 - Size of description column in the reason code drop down increased.
6.58 - Penalty calculation fixed for homesteaded bills, bankruptcy date not being honored during calculation, and having the minimum amount applied when no penalty was calculated. Interest calculation corrected when payment was on date interest was applied, bankruptcy date not being honored during calculation as well as having the minimum amount applied when no interest was calculated.
6.50 - Corrected an issue with on demand penalty and interest not calculating when enabled and selecting property tax bills via the Add Outstanding button.
6.48 - Corrected issue when paying more than on line with tax payments, using on demand penalty and interest, and changing the collection date. Penalty and Interest was not recalculating correctly on all lines.
6.47 - Ability to use reason codes for tax payments has been added. If it is required is based on the setup in the Tax system file.
6.46 - Ability to edit on demand penalty and interest for tax payments has been added.
6.44 - Corrected an issue where interest was being calculated when it should not have been.
6.41 - When attempting to search when the receipt type is Tax Collection payment the screen has been updated with new search fields and the results grid has additional columns to assist the user to find a tax collection item.
6.39 If the On Demand Penalty and Interest interface is enabled and the setup for on demand penalty and interest is setup and chosen, pending penalty and interest will be calculated and transactions applied to the bill during the payment process.
6.34 - Fixed issue where if bill did not have a bill date the application would crash.
6.32 - Fixed a bug that was causing GUI components to lag and not show. Message boxes and buttons were not appearing when they should when opening this screen. Application froze when trying to close it.
6.31 - Added mobile home tag processing to the payment process.