Print W-2s
SmartFusion Modules -> Payroll -> Payroll -> Taxes
Last Update: 6.13
- Modified the report to produce a file conformed to the file specification as specified by the State of PennsylvaniaInput Parameters:
Report Sequence -
Name
Department
Location
Select process -
Print W2's
Create File
Print and Create File
Enter Period to Report -
Current
Current Quarter
Fiscal Year
Month
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Year
Select W2 Type -
Standard Employee Copies
Standard Employee Mailer
Standard Employer Copies
3rd Party Format
Document Services
Federal File Name
State File Name
Export Totals - Checkbox visible only for GA Clients
NOTE:
Print Reports- (Based on W2 Type)
Standard Employee Copies (C) - pr158r09.rpt
Standard Employee Mailer (EM) - pr158r09a.rpt
Standard Employer Copies (EC) - pr158r39.rpt
3rd Party Format (3) - pr158r19.rpt
Document Services (D) - Creates an XML file
Create File (for all W2 types)for Federal - pr158r29.rpt
Process Create File
When Create File is selected, the file path fields become editable. Federal and State file paths are saved in user settings and will be auto populated when Create File is selected again even after closing the window.
Georgia and Pennsylvania are the only state's that have a file created for state.(PR - System settings- W2 - Create second W2 file in State specified format)
Notes on Pennsylvania's format
When Create File is selected from the Select process drop down, the following state codes will be used:
AL:01 AK:02 AZ:04 AR:05 CA:06 CO:08 CT:09 DE:10 DC:11 FL:12 GA:13 HI:15 ID:16 IL:17 IN:18 IA:19 KS:20 KY:21 LA:22 ME:23 MD:24 MA:25 MI:26 MN:27 MS:28 MO:29 MT:30 NE:31 NV:32 NH:33 NJ:34 NM:35 NY:36 NC:37 ND:38 OH:39 OK:40 OR:41 PA:42 RI:44 SC:45 SD:46 TN:47 TX:48 UT:49 VT:50 VA:51 WA:53 WV:54 WI:55 WY:56
Notes
W2 work table is built from PR158w. The xml file generated is named pr158r09.rpt.xml. The location of the file can be found on each user's local computer: C:\Users\