Budget Prep > Maintenance > Copy Budget Version

Last Change: 
6.163 - For capital project funds, regardless of the check boxes being checked, the requested, recommended and approved columns will be updated with the amended amounts (approved budget + total posted amendments)  

6.105 - Fixed an issue where when creating BP version by Actuals it was not bringing over Revenues correctly.

6.96 - Added 'Use Actuals' checkbox to allow the current "actual" amounts from FL to be updated for the new budget version created. 

6.70 - Fixed an issue with the audit trigger for the Account Budget table.

Summary

The copy Budget Version feature allows you to copy a budget version to a fiscal year based on the fiscal year start date. the customer can have as many 'What if" budgets out there for any given year. This allows them to play around with Projected Revenues and or cuts. This option automatically copies records to Budget Prep ledger and the Employee profiles when it is run. This is located in Budget Prep>Maintenance>Copy Budget Version

This option sets up records for the new budget year in the following files (taken from BP manual):

  • Account Budget
  • BP Ledger
  • Budget Version
  • Employee Profiles
  • Categories
  • Salary Classes
  • Salary Schedules

The system copies records in all of the files listed above if records exist for the current year. Once they have decided on a budget version, they can inactive the other "what if" budget versions and focus on the one. If you want the budget version you copied to become your final version you will use in the new FL year once you close the FY, you must post that budget version by going to Accounts | Update New Budget. This option posts the newly copied budget version as original. The year on the budget version you select determines what the posting

Options

Zero Approved

Zero Recommended

Zero requested

Zero Forecasted

Zero FTE

Transfer Notes -This will transfer the notes to the new budget version.

Use Actuals - If Checked will allow the current "actual" amounts from FL for the fiscal year of the budget version that is being copied to be used to update approved/recommended/approved budget amounts for the new budget version created.

Use Amended Budget - If checked and "Update to approved/recommended/requested" is checked then approved/recommended/requested will be updated with Approved + Total Posted Amendments for the new budget version that is created.

Update to Approved

Update to Recommended

Update to Requested