Billing > Tax Collection > Process > Tax Prepayment Wizard

Recent Changes: 
6.252 - Initial creation

Introduction

The tax prepayment wizard can help the user to flag selected over payments as prepayments and allow them to apply these prepayments to bills with balance. It will also give them ability to refund over payments not marked as prepayments.

Explanation

The tax prepayment wizard follows a three step page format of select a process to perform, fill in the criteria and completion page.

Step 1: Selection

Pick a process to run and click next to start working on that process.

  • Mark overpayment as prepayment

  • Apply prepayment

  • Refund overpayment

Step 2: Changes - Mark overpayment as prepayment

Tax year - Select tax year the payment occurred in.
Customer - Type in a customer account number or use the drop down provided. Only customers that belong to that tax year and will be displayed. Alternatively, click the ellipsis to open up a customer search dialog box to find the customer.
Property id/Description - Click the drop down to select the property that has the over payment to process.
Overpayments Grid - Once the tax year, customer, and property are filled out, a over payments grid will populate. If no over payments exist on the customer's account, nothing will be displayed. Click on one of the over payment records displayed on the grid to choose the over payment to be marked as a prepayment.
Overpayments Selected - Click this button once you have selected all overpayments to be processed. The next button will now be enabled.

Click next to mark the over payment as a prepayment.

Step 2: Changes - Apply Prepayment

Apply prepayment allows the user to take the prepayment transactions of a bill and apply to to as many bills as needed.

Select bill with overpayment(s)

Tax year
Customer - Type in a customer account number or use the drop down provided. Only customers that belong to that tax year and will be displayed. Alternatively, click the ellipsis to open up a customer search dialog box to find the customer.
Property id/Description - Click the drop down to select the property that has the over payment to process.
Prepayments Grid -

Processing Options

Receipt type - This is the receipt type that will be used to process the payments and handle reducing the over payment. It will show on transaction reports.
Processing date - This is the date all transactions will use. This is also the date used for on demand penalty and interest if it is enabled.
Reason code - This is the reason code that will be associated with the transactions.
Calculate pending penalty & interest - If the option is on this denotes if pending penalty and interest is to be calculated for the bills the credit balance is being applied to.

Bills to apply prepayments to

Select bill(s) - These are the bills that have been selected to apply the prepayments against. Based on there color on the screen you can see which ones are fully or partially going to be paid.

Click next to apply the prepayments to the bills. The receipt number will be provided that was created for this process.

NOTE: It will not pull tax bill(s) that already had a credit balance that was applied to another tax bill using the adjustment wizard.

Step 2: Changes - Refund Overpayment

Allows the user to

Refund date
Tax year
Customer - Type in a customer account number or use the drop down provided. Only customers that belong to that tax year and will be displayed. Alternatively, click the ellipsis to open up a customer search dialog box to find the customer.
Property id/Description - Click the drop down to select the property that has the over payment to process.

Overpayments grid