Billing > Tax Collection > Process > Setoff Debt

Recent Changes:  

6.208 - Initial creation

Introduction

The Setoff Debt Collection Act allows a state's Department of Revenue to collect on delinquent accounts or debts owed to certain public bodies. The Department of Revenue deducts the amount of the debt from the debtor’s state income tax refund. This option allows the client to create a claim (file) that is then uploaded (e.g. into the Municipal Association of South Carolina (MASC) system). The claim is then forwarded to the Department of Revenue in December of each year. All claims submitted must contain the debtor’s social security number. Currently allows files to be created for the states of North Carolina and South Carolina.

Process

1. Print an Uncollectible Account List to determine who will be sent to the Setoff Debt program.
2. Set the Setoff Debt flag on the Property Master Detail window for the Enter/Edit Property Master (accessed on the Property Master Detail screen of the Tax Collections > Master > Enter/Edit Property Master screen under the Detail tab).
3. Print the Setoff Debt Notices to inform each customer of the intent to contact the state. This will allow customers some time to pay off their balances.
4. Print the Setoff Debt report and print/create the file for the Setoff Debt. The Setoff Debt date will be written to the “Date sent to SOD” field when the file is created.
5. You may also recreate a file that has previously been submitted.
6. One can print mailing labels for the customers included in the setoff debt process. You can do this as many times as necessary as the setoff debt process will not be updated when printing the labels.

Selection Criteria

Select Process - Print Notice, Print Report, Print Report and Create File, Create File, Print Mailing Labels
Notice Date or Setoff Debt Date
Top Margin in inches - this is enabled for Print Notice
Left Margin in inches - this is enabled for Print Notice
Print/Create File for Prior Submission - this is enabled for 'Create File' and 'Print Report and Create file' - select this option if a file was submitted on an earlier date

Date Submitted - enter the new submission date
Update Submission Date

Select State - this is enabled for the "create" process

Debt Expiration Date - this is visible for North Carolina when select process is 'Create File' or ' Print Report and Create File'.
Agency Code - this is visible for North Carolina when select process is 'Create File' or ' Print Report and Create File'.

Enter File Name - enter the output file name

Include records without SSN

Reference for Layout:

For North Carolina: http://rand-wiki.harriscomputer.com/Page/6134/NorthCarolinaSetoffDebtASCIIFileFormat