System Setup > Data Entry > Email Monitor
SmartFusion Modules > Accounts Payable > Process > Email Monitor
SmartFusion Modules > Payroll > Process > Email Monitor 

Recent Changes: 
6.176
- Added the ability to clear and to change the Future Send Date of email batches.

6.173
- Limited the number of email error details that is brought back which fixes a bug when there is too much for the monitor to load. When "Include sent emails" is checked, the email monitor will only bring back detail for the most recent 2000 emails.

6.168
- New columns have been added to the Error rows to show the Recipient Link Id, Recipient Link Id Type, and Recipient Current Email. With this initial implementation, this will only be populated for AP Vendor Number.
- New feature to double click on error rows and update the recipient email as well as an option to update the AP Vendor email.

6.160
- Changed all PO routing emails to be set to send immediately, even if the main email setting is to hold emails for the email monitor
- Changed all emails that have a future send date/time to be sent at that date/time regardless of main email setting

6.156
- reengineered the email monitor

6.83 
- Rolled back filter change from 6.82; Status of "Retrying" is also allowed

6.82 
- Future Send Date was added for the processing of asynchronous emails  

6.78 
- Enabled the Resend command button for a batch status of "Not Sent".

Introduction

This screen is used to monitor the status of emails that are sent from the various Smart Fusion modules.

Main Grid Fields

  • Type
  • Description
  • Send Date
  • Created - Date when the email batch was created
  • Total Emails - Total number of emails in the batch
  • Toatal Sent - Number of emails sent in the batch
  • Status - Status of the batch ( Error/Sent/ In Queue/ Paused/Sending/Retrying)
  • Total Errors - Number of errors - Right click on the error to launch the View Errors grid
  • Error - Full text of last error for batch
  • User Name - Name of the user who created the batch
  • Owner Type
  • Module - Smart Fusion Module which created the email batch
  • Future Send Date - Future send date for asynchronous emails

Error Row Fields

  • Email Error Detail
  • Email Type
  • Email Id
  • Batch Id
  • Recipient Link Id - Only populates for AP Vendor Number
  • Recipient Link Id Type - options include Unknown or APVendorNumber
  • Recipient Current Email - Email address the email will be sent to.

If the Email Error Detail is "A recipient must be specified.", users may double click the row. An option to update the recipient's email will pop up. If the Recipient Link Id Type is APVendorNumber, a second option will also be available to update the AP Vendor's Email address for future AP runs.

Once the recipient's email has been updated, the email may be resent using the "Resend" button. Only the emails that errored and have been updated will be resent.

Command Buttons

Start - button is enabled if the email batch status is 'Hold'/'In Queue'/'Paused

Pause - button is enabled if the email batch status is 'In Queue'/'Retrying'

Remove button is enabled if the email batch status is 'Hold'/'In Queue'/'Error'/'Paused'

Resend - button is enabled if the email batch status is 'Hold'/'Not Sent'/'Error'

Close - closes the form

Refresh - refreshes the form data

Include sent emails - checking this and hitting refresh will includes sent emails that may be resent or removed, if desired

Clear Future Send Date - will clear the Future Send Date of the batch selected

Change Future Send Date - will allow a change to the Future Send Date of the batch selected using the date picker to the right of the button