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This page is currently being edited by {{ model.editingBy }}.SmartFusion Modules > Accounts Payable > Process > Review/Approve Vouchers
Recent Changes:
6.201 - Initial creationIntroduction
A voucher retains its unapproved status until some authorized person reviews and approves the voucher.
Explanation
This screen is very similar to Enter/Edit Vouchers. All the fields will be disabled except for the Review/Approve button.
Voucher Details
Voucher number
Status
User
Routing - Only visible if 'Use routing for voucher approval' is set in AP System file.
Review/Approve - Only visible if 'Use routing for voucher approval' is set in AP System file.
Approved - Only visible if 'Use routing for voucher approval' is set in AP System file.
Approved by - Only visible if 'Use routing for voucher approval' is set in AP System file.
Approval information - Only visible if 'Use routing for voucher approval' is set in AP System file.
Vendor number/name
Memorize Voucher
Use payment vendor
Terms of payment - when creating a new voucher will pull the Terms of payment from Enter/Edit Vendors
Vendor Activity Report Button - Clicking this button will bring up the Vendor Activity Report with the vendor search criteria pre-populated based on the current selected vendor. If no vendor is selected, the button will be disabled until the user selects a vendor.
Purchase Order Number - Enter the Purchase order number to associate with this voucher. Clicking the ellipsis to the right of the field will open a pop-up window to select purchase orders associated with this vendor. If a purchase order has been used that row will have voucher number(s) displayed and will have a light red highlight.
Note: If the purchase order account distribution detail items has multiple line items and is properly linked up by assignment code, this feature will break out those items in the detail section. The description will be of the item and the total amount will be the price based on the item line total calculation. However, if the assignment code is zero or the account distribution detail assignment code does NOT have a matching assignment code in the item detail, this feature will only import the account distribution and posted total information with no item description.
Accrual
Voucher Template
Reference PO only - PO number for reference use only. This is not necessarily the purchase order number contained in the SmartFusion system.
Use tax - No (default) or Yes
Check sort
Pay group - This will default to the pay group set on the user security if any. If not it will default to the pay group on the last voucher entered by the user if the 'Do not default pay group to last voucher entered' is not set on the Accounts Payable system file.
Divert
Invoice number/description - Vendor invoice number and description reference.
Invoice date - The date of the invoice; If a Terms of payment exists, the Pay date will be updated when Enter or Tab is used
Pay date - The date that the voucher will be paid
Divert Code - This is for Paymode-X e-pay vendors using checks. If they need to divert checks
Sales tax - visible and enabled if "Track sales tax" is selected in Accounts Payable System File Page 1 and the selected vendor has a setup for "Applicable Taxes"
Invoice Amount - The amount of the invoice for the voucher
Accounts tab
Fund Ledger Account(s) used for the vouchers
Fund Ledger Account Description
Description (for Item)
Use Tax
1099
Amount
Project Job (if project reporting is activated)