SmartFusion Modules > Accounting > Purchasing > Process > Enter Receipts

Recent Changes:  
6.112 - Updated logic to allow the changing of the receipt date for a single pre-existing received line item (this does not include items that have multiple receipt dates)

6.81 - Fixed issue where the number on back order was not being reduced by the number of items received  

6.77 - Added Description Column to receipt grid  

6.71 - Corrected some issues with navigating through the different lines including dates not saving correctly and values not being updated correctly
- Records will not save until the user actually specifies to save. Previously, the system was saving every time a user switched to a different record
- Added option for users to specify through a system setting if completed POs should throw warnings or errors upon update

Introduction

The Enter Receipts screen allows users to view and complete items from Purchase Orders. In this screen, users can mark what items have been received, add items to backorder, add notes, set a received date, and print a history of received items

Receipt Details

Purchase order number
Purchase requisition number
Status - Open, Printed/Open, Complete, Cancelled
Vendor Number and Description

Item Details

Inv. Item
Vendor Item
Description
Item Price
Qty. Order
Received
Curr Rec - Current Received (available for user entry)
Backorder
Curr Back - Current Backorder (available for user entry)
Note - available for user entry
Date - available for user entry

Possible warnings/errors

• Completed POs

There is a system setting in the Purchase Order System File that users may set to either throw a warning or error if a users tries to edit an already completed PO. By default, this will be set to display a warning. The setting must to be set to either a warning or error (no option available to not include either)

• Received exceeds quantity ordered

If a users enters an amount for Curr Rec and the Received count exceeds the quantity ordered in the purchase order, a warning will be displayed asking if the users wishes to continue with the update.