Accounting -> Accounts Payable -> Parameters -> Accounts Payable System File

or

System Setup -> Data Entry -> System File

Recent Changes: 
6.248 - Added checkbox "Split distribution by percentage" which is visible if "Assign multiple purchase orders to voucher" is not selected  

6.229 - Added checkbox "Assign multiple purchase orders to voucher" and grouped the settings related to purchase orders

6.201 - Added checkbox "Use routing for voucher approval" 

6.182 - Added a radio group to the "Should Voucher Entry" section to show a warning or an error for duplicate invoice numbers for vendors.

6.166 - Added checkbox 'Do not default pay group to last voucher entered'

6.133 - Added checkbox 'Prompt to complete PO on save'

6.114 - Added option to exclude zero line items for POs when "Allow zero line items" is selected

6.105 - Added the option to "Allow zero line items on vouchers" to allow an additional line item which can be used for an additional description to be printed on check. This currently works only on the standard check with the large stub and bottom check.  

6.86 - Added the option to require users to view warnings on the vendor notes tab when navigating to the vendor. "Require user to view vendor warnings"  

6.59 - Created the page. Added the "Only transfer PO items that have been receipted" check box.

Explanation

Page 1 of the Accounts Payable system file. The values on this page are used throughout the entire Accounts Payable module.

Selections

Next voucher number

Next check run number

Vendor number system assigned

Next vendor number

Track sales tax

Require user to view vendor warnings - makes the notes pop up for vendors if they have warnings.

Accounts

  • AP cash
  • AP
  • Accrued AP

Should Voucher Entry

  • Require invoice number
  • Require invoice date
  • Require invoice description
  • Require open voucher posting month
  • Check expenditure amount versus budget
  • Allow zero line items
  • Prompt whether invoice is an accrual
  • Use routing for voucher approval - When checked 'Voucher approval routing' menu is visible under Parameters and 'Review/Approve vouchers' menu is available under Process.
  • Do not default pay group to last voucher entered - When checked, the pay group that was saved on the last voucher entered by the user, will not be displayed as default when entering a new voucher on the E/E Voucher screen.

  • Split distribution by percentage - visible if "Assign multiple purchase orders to voucher" is not selected

  • Require a valid purchase order number

  • Hide purchase order field
  • Only transfer PO items that have been receipted
  • Prompt to complete PO on save ( When checked will pop up the message box "Is PO Complete?" when the user clicks on the save button when they are entering a voucher and referencing a purchase order and only pay a part of that PO balance.)
  • Prompt for blanket PO complete message
  • Exclude zero line items for POs (visible when Allow zero line items is selected) - This depends upon the 'Require a valid purchase order number' setting being checked

  • Assign multiple purchase orders to voucher - When checked will allow the user to assign multiple purchase orders to a single voucher.

  • Warn/Stop duplicate invoice numbers

Post

  • Detail with summary to A/P and cash
  • Detail to all accounts in ledger

Use Tax Defaults

  • State tax %
  • Local opt %
  • Discount %
  • 2nd local opt %