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SmartFusion Modules > Fund Ledger > Cash Receipts > Enter/Edit Cash Receipts

Recent Changes:
6.196 - Added Void date.

6.186 - Added 'Bank rec group' to the cash receipt header and it will be visible only if 'Use groups in bank reconciliation' is set in the FL system file.

6.143 - For clients that have Milner Image Director license, the Image Director tab will now show after successfully saving a new record

6.133 - An accrual account for each detail item will now be able to be selected if "Accrual" is selected and if "Set cash receipt accrual account for each detail" is selected in the Fund Ledger System File (Page 2)  
6.131 - Added new Pay Type option for EFT.
6.124 - Added a new search criteria called "Deposit note" which will search using a partial search on deposit notes.
6.111 - Added a new search criteria called "Detail note" which will search within the cash receipt details for partials on the detail notes within those.
6.107 hotfix - fixed issue where tabbing to the general section highlighted the general tab instead of ignoring it.
6.107 - Added ImageDirector tab
6.106 - The accrual account box will be visible for accrual cash receipts only if the setting 'Cash receipt accrual by fund' is not set in the Fund ledger system file.
6.103 - Updated logic for data navigation so that the cash account field would be disabled/enabled depending on whether the actual cash receipt was posted.

Refer to bottom of page for changes prior to version 6.100

Introduction

The Cash Receipts menu option provides a way to enter individual deposits and record supporting information, thus creating a database that is available for inquiry, that can be used in various reports, and that supports posting transactions in the fund ledger. You have the option to skip over the 'Total Deposit' amount and simply enter line items for the receipt and the system will calculate the total deposit for you, or you can key the Total Deposit amount and then key your line items for the receipt and it will check for a 'totals' discrepancy. To utilize the "Skip Total" feature, you must set the 'Skip Total Deposit' flag in the Fund Ledger System File.

Search Criteria

Beginning deposit number
Ending deposit number
Beginning user id
Ending user id
Beginning date
Ending date
Deposit note
Detail note

Cash Receipt Header Information

Deposit Number
Deposit date
Accrual - select to designate as an accrual cash receipt
Accrual date - select a date prior to the Deposit date
Accrual account - This is visible only for accrual cash receipts when the system settings "Set cash receipt accrual by fund" and "Set cash receipt accrual account for each detail" are not selected. The most recently used accrual account becomes the default accrual account.
Void date
Note
User id
Cash account number
Bank rec group - Visible if 'Use groups in bank reconciliation' Fund Ledger system setting is set.
Cash Receipt Template
Project Job
Total deposit
Print Register - prints a register for the selected deposit
Documents - contains documents attached to a particular cash receipt

Cash Receipt Detail Information

Fund Ledger Account
Note
Reference
Amount
Pay Type - Cash, Credit, Check, or EFT
Check Number
Accrual Account - visible if "Set cash receipt accrual account for each detail" is selected in the Fund Ledger System File (Page 2)
Project Job

Milner ImageDirector

Milner tab setup

Application:

CASHRECPTS

Indexes Pulled:

DEPOSITNUM Int

DEPOSITDATE Date

CASHACCOUNT Varchar 40

Indexes prompted for:

DOCTYPE Nvarchar 64

DOCDATE Date

Changes Prior to Version 6.100

6.97 - Fixed a bug that could occur when multiple users are entering cash receipts at the same time resulting in duplicate deposit numbers.

6.92 - Added documents to Enter/Edit Cash Receipts. Now one can save documents related to each receipt.

6.90 - Added id column to the grid so that one can see the order in which entries were entered once saved regardless of sorting in the grid.

6.89 - Added accrual account

6.84 - Added accrual flag and accrual date  

6.77 - Updated delete functionality.  The user can no longer delete the Cash Receipt item. Instead, the delete button will void it out.  

6.46 - Fixed a bug that could affect tab order when project reporting was not enabled in the license file.

6.41 - Updated print cash receipt to print register for selected deposit

6.40 - Added pay type and check number fields to the detail grid and input.

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