SmartFusion Modules > Accounting > Accounts Payable > Vendors > Enter\Edit Vendors > Page1

Recent Changes: 
6.228 - Added W-9 Expiration Date.

6.202 
- Added a new tab for 1099 address with normal address fields on the enter edit vendor screen.
- Added 1099 address to copy function when an address is changed on the enter edit vendor screen.
6.199 
- Added a new email address for use with POs, Email address for PO, to page 1
- Changed the name of the existing email address to Email address for AP to page 1

6.192 
- Added the ability to search for Invoice date (currently the only date available) and the Pay date on the Voucher Inquiry form. Invoice date will be selected by default

6.174 
- Updated the 1099 balance calculation to include entries using a new VendorPrior1099Balance table 

6.118 
- Added the 1099-G and 1099-R types to the Type 1099 drop-down  

6.82 
- Added the functionality that when you double click on any voucher row on the voucher look up that pops up when you click on the Voucher Inquiry button it will take you to the Enter/Edit Voucher screen 

6.41 
- Added Foreign Transferor

Available Inputs

The following fields are available from the Page1 tab on the Enter/Edit Vendors page:

Vendor Number - Vendor number can either be entered or system generated based on the flag in the Accounts Payable System File. The ability to change the vendor number after it is assigned is based on the Security Rights of the user in the Enter/Edit User Security screen in the security module.

Status - The vendor Status field defaults to Active status for all new vendors but can be changed. The choices are: Active, Inactive, Licensing Vendor, Tax Refund, Temporary, and Utility Refund. (Temporary Vendors)

Alpha Sort

Used In

Select the modules the vendor will be Used In. Failure to check the appropriate box(es) will prevent you from viewing the vendor in other areas such as Purchase Orders or Fixed Assets. When you add a new record, the system checks all modules by default.

Accounts Payable

Purchase Orders/Inventory

Fixed Assets

Voucher Inquiry - lookup for vouchers/invoices for vendor (Double clicking on any voucher row on the voucher look up that pops up when you click on the Voucher Inquiry button will take you to the Enter/Edit Voucher screen )

Check Inquiry

PO Inquiry

Name - available on the Remit To, Order, Physical and 1099 Address tabs

Address1 - available on the Remit To, Order, Physical and 1099 Address tabs

Address2 - available on the Remit To, Order, Physical and 1099 Address tabs

City/State/Zip - available on the Remit To, Order, Physical and 1099 Address tabs

Foreign Zip - available on the Remit To, Order, Physical and 1099 Address tabs

Vendor Activity

Purchasing Report

DES Checks

DES POs

Phone

Fax

Print PO

Fax PO

Email PO

Owner

Email address for AP

Email address for PO

W-9 Expiration

Web Address

1099 - Select this if it is a 1099 Vendor

Type 1099 - Interest, Legal, Medical, Nonemployee, Other, Real Estate, Rent, Agriculture Payment, RTAA (Reemployment Trade Adjustment Assistance) Payment, Taxable Grant, Unemployment Compensation, Pension Normal Distribution

Foreign Transferor - only if 1099 Type is real estate

Replace vendor name with owner name on 1099

Tax Id

Use Tax

Date Entered

Current Balance

FYTD purchases

FYTD Payments

1099 Balance

Cr memo balance

Last Payment Amount

Last Payment Date

Check Number

Change Date