SmartFusion Modules -> Human Resources -> Insurance And Benefits -> Reports -> IRS Forms 1094-C and 1095-C

Recent Changes: 5.30
- Feature Debut

Introduction

Two files are required when submitting 1094/1095-C forms to the IRS electronically, the main XML File and the Manifest File. This submittal process is known as Affordable care act Information Returns (AIR). For more information see the AIR Composition and Reference Guide.

  • If there are any schema issues in the file then a message will appear when the files are created and an error file will contain the message(s) that caused the error.
  • If the file is larger than 100 MB then the files cannot be submitted so there will be a message notifying the user if this occurs.

Explanation

File Names

Both files follow the following naming convention but the Manifest File has manifest_ added to the front:

"1094C" + "Request" + [Transmitter Control Code (TCC)] + [UTC Date/Time].xml

  • Underscores are used in between each section (replace + with underscore)
  • The AIR Transmitter Control Code (TCC) is supplied by IRS for each organization using SmartFusion. It can be configured in the Organization system settings.
  • The AIR TCC is 5 characters and in the following format: [A-Z-[AEIOU]]{2}[A-Z0-9-[AEIOU]]{3} - meaning the first two characters are an alphabetic character and the last three characters are an alpha-numeric character. No consonants (AEIOU) can be used anywhere in the code.
  • The UTC Date/Time is formatted as YYYYMMDD["T"]HHmmssfff
XML File

This file contains all of the same information that is included in the 1094-C and 1095-C reports.

The mapping for the 1094-C portion can be found here: https://www.irs.gov/pub/irs-schema/1094c_ty2015_cw.pdf

The mapping for the 1095-C portion can be found here: https://www.irs.gov/pub/irs-schema/1095c_ty2015_cw.pdf

  • The Form Line Number column in that document specifies what line from the 1094-C and 1095-C forms corresponds to that xml node.

All xml elements that are of type DigitCodeType will have values of 0=none, 1=yes, 2=no, 3=both. The following fields are of this type:

  • MinEssentialCvrOffrCd
  • AggregatedGroupMemberCd
Manifest File

This file contains information on the main 1094/1094-C XML File and is used by the IRS to determine if the main XML File is is valid. The file specifications for this Manifest File is contained in Table 3-2 in the AIR Composition and Reference Guide which is also linked at the top of this page.