Print Check Proof

Accounts Payable > Process > Print Check Proof

Recent Changes:
6.78 
- Added the ability to sort by Vendor Name or Vendor Number

6.73  
- Added functionality for adding paymode-X epayments.

6.35
- Enabled the over budget check to take multiple purchase orders totaling over the remaining balance into account

6.34
- Fixed a bug that would result in the doubling up of encumbrances being calculated against an account budget.

6.28  
- Changed "Include invoice description" to "Include invoice and voucher line descriptions"; Added voucher line description to report output  
- Added the "All payment methods" checkbox and functionality back to the form.

6.17
- Fixed issue where all vouchers for a Tax Refund vendor were printing on one check instead of separate checks

Summary

Printing the check proof report is a required step to select the invoices that are to be paid.

Vouchers are grouped by Payment Type and Vendor. They appear in alphabetical order on the check proof. Checks print in the same order.

When the checks are printed, they are based on the selections made on the last check proof report that was run on that system. Once checks have been printed, the check proof can no longer be reprinted unless the check run has been rolled back. See Rollback AP Check Update section for more information on roll backs.

Report Options

There are multiple options to select which invoices you wish to pay.

Ranges for Pay Dates, Pay Groups, Vouchers, Vendor Alpha Sort, Vendor Number and Funds

Note: if you have a voucher that has the account distribution split between one or more different funds, the check proof will include the full voucher amount to prevent out of balance situations.

Include vendor address - Prints vendor address on report

Include invoice and voucher line descriptions - Prints invoice and voucher line descriptions on the report

Include over budget report - If the Include over budget report is selected, an additional report prints that shows the fund ledger accounts that are over budget.

Include account detail on report - The fund ledger accounts will be printed on the report. This option is only available if the ShowAccountDetailOnCheck AP configuration setting is not checked. This setting can be found by going to Accounts Payable > Parameters > Accounts Payable System File > Accounts Payable Page 2 and set the checkbox labeled Show account or item detail on check stub.

All Payment Types - Will display all payment types on the report. This is defaulted to being checked.

Check - Only available when All Payment Types is not selected. This will show checks on the Check Proof.

Bank of America - Only available when All Payment Types is not selected. This will show Bank of America e-payments on the Check Proof.

Wells Fargo - Only available when All Payment Types is not selected. This will show Wells Fargo e-payments on the Check Proof.

ACH - Only available when All Payment Types is not selected. This will show ACH e-payments on the Check Proof.

Regions Intersect - Only available when All Payment Types is not selected. This will show Regions Intersect e-payments on the Check Proof.

Strategic Payment Services - Only available when All Payment Types is not selected. This will show Strategic Payment Services e-payments on the Check Proof.

Paymode-X - Only available when All Payment Types is not selected. This will show Paymode-X e-payments on the Check Proof.

Reference

QA Test Plans for Accounts Payable Print Check Proof