SmartFusion Modules > Utility Billing > Enter/Edit UB Customer > Deposits Tab

Recent Changes: 
6.216 (Supplemental) - Fixed an issue where the remaining amount on a deposit was greater than the original deposit amount for certain accounts.Also added an error message when remaining amount is greater than the original amount and the Apply/Refund/Transfer/Void deposit buttons will be disabled in that scenario.

6.204 - Added a 'Void Deposit' button which will be visible only if the deposit transaction code is set to 'Automatically record a payment'.

6.203 - Fixed an issue where deposits that had been adjusted off were showing as active deposits. Also fixed an issue when  a partial payment was made against a deposit, the entire deposit amount was showing as the remaining amount on the deposit. 

6.202 - A deposit batch will no longer be required for UB Deposits when "All payments require a deposit" is selected in the Bank Rec System File  

6.175 - Added validation to check if the deposit batch being used belongs to a deposit that is locked.

6.162 - If the customer is a landlord  added a label that says 'Landlord' in red.Added a warning message if they add a deposit for a Landlord to a blank location, to confirm that the user does want to save it to a blank location 

6.157 - Added logic to disable the Apply, Refund, and Transfer deposit buttons when the remaining balance is $0.00 and display message stating remaining is 0.

6.150 - Added logic to distribute a deposit to charges when it is applied.

6.112 - Added rollback of payment distribution if a deposit has been applied and posted and then unapplied  


Refer to bottom of page for changes prior to version 6.100

Introduction

The Deposits tab displays the location address, transaction code, transaction description, deposit status, Original deposit amount, Remaining deposit amount and note. Paid deposits can be applied, refunded, or transferred without finalizing the customer.

Explanation

Add Deposit - Create a new deposit pertaining to the selected customer. If the customer is a landlord it will be indicated by 'Landlord' in red.

Account number and Account name
Customer location - a red "Landlord" label will be visible next to this selection if the account belongs to a landlord
Transaction code and description
Enter Multiple Deposits (M)
Invoice number
Batch number
Update number
Transaction number
Note
Amount
Autopay deposit batch - visible with a Bank Reconciliation license and the selection of a deposit code that has autopay
Cash/Check/Credit - visible with a Bank Reconciliation license and the selection of a deposit code that has autopay

Apply Deposit - Apply the deposit selected to the customer's balance.
Undo Applied Deposit - Revert applying the deposit.
Refund Deposit - Refund the deposit back to the customer. (use the mailing address, or the alternate mailing address if valid.)
Transfer Deposit - Transfer the deposit to another customer location.
Void Deposit - Visible only if the deposit transaction code is set to 'Automatically record the payment'

References

QA - Deposit Creation Location Test Plan

Changes Prior to Version 6.100

6.90 - Added a field to display the Original Amount of the deposit and renamed the existing amount field to 'Remaining Amount' 
     - Also if a deposit has been partially applied the 'Transfer deposit' button will no longer be enabled.

6.85 - Updated the logic when doing refunds, to use the mailing address on this page, or the alternate mailing address if valid. This is when the refund is saved in transactions.

6.82 - Added check for Require Batch for Deposit Only system property to display batch controls. 

6.80 - Added functionality to allow partial deposits

6.75 - Fixed a bug which wouldn't allow one to transfer a deposit to a finalized location. 

6.63 - Change the logic for saving auto-pay deposits to not require a deposit/batch when the setting "All payments require a deposit (all modules)" is not checked/selected in the Bank Reconciliation system file settings.

6.59 - Added the option to select an auto-pay deposit batch when adding a utility deposit (requires a license for Bank Reconciliation)  

6.03 - Modified the "customer location" drop down to show customer status and order by start date.