SmartFusion Modules > Accounts Payable > Process > Print Voucher Register

Recent Changes: 
6.230 - Added a new checkbox "Print voucher line description" in report.

6.229 - If 'Assign multiple purchase orders to single voucher' is set in AP System file, then the purchase order information will be obtained from the voucher detail.

6.201 - If 'Use routing for voucher approval' is set in AP System file, made change to display the approved by user to the report if a voucher has been approved. 

6.190 - Added  Print reporting id checkbox on the Print Voucher Register window and it will only be available when the project reporting license is enabled.
- Added Project job column on the Print Voucher Register report and it will only be available when the project reporting license is enabled.

6.185 - Handled vendor status 'Tax Refund' so that the customer names now show on the Voucher register.

6.168 - Added PO number range, Reference PO number, Invoice number, and Invoice description to the report selections

6.158 - Added the ability to have multiple signatures for voucher register approval  

Refer to bottom of page for changes prior to version 6.150

Introduction

Printing the Voucher Register is not a required step in the invoice entry and payment process. However, it is a good report that can be printed and used to check each batch of invoices after they have been entered.

One good audit is to compare the totals from the voucher register with an adding machine total of the invoice amounts that were entered.

The voucher register prints in the same order that the invoices were entered.

Report Selections

Select vendors to include

Enter ranges to include

• Vouchers
• Pay dates
• Pay Groups
• User ids
• PO number
• Reference PO number partial match allowed
• Invoice number partial match allowed
• Invoice description partial match allowed
• Group by - blank (default), Vendor Number, Vendor Name, User Id, Pay Date, Pay Group

Include voided vouchers only - This will only report on voided vouchers

Print one voucher per page - Prints one voucher per page and some additional approval information

Include open vouchers only - Prints only the open vouchers

Print voucher line description - Prints the voucher line description on the report.

Print vendor address - Prints the vendor address on the report

Print in portrait orientation - Prints the report in portrait. Unchecked is landscape

Print account distribution - Prints the voucher fund ledger detail information on the report

Print multiple signatures - Allows a user to select number of signatures per page when the Print one voucher per page is selected

Number of signatures - The number of signatures per page if Print multiple signatures is selected. The number of signatures available are 2, 4, 6, 8, 10, and 12. The default value is 2 and the selection will be save for the next use

Print project reporting id - Prints project job if the print account distribution is checked.

Changes Prior to Version 6.150

6.143 - For clients using Milner Image Director, the UI was updated to show all fields without scrolling  

6.122 - We now put a "U" beside the rows that are for update only vouchers

6.118 - Added Vendor Name to grouping and fixed heading for Utility vendors (e.g.) when grouping by vendor number  

6.112 - Changed the way we look at how vouchers get flagged as 'E'(E-payment) for historical purposes. 

6.110 
- Updated reports to Standard
- Fixed an issue where a voucher was getting flagged as 'E'(E-payment) when the vendor was not active for ACH E-payments.
- Fixed an issue where it was filtering the pay date by date and time instead of just the date.

6.106 
- Milner ImageDirector Changes (only applicable if Milner is enabled in the license file):
- Added functionality to save Milner ImageDirector zip file.
- ImageDirect tab is now available to Scan, Import, and Display.
- New field for Check Date.

6.65 
- Allow for filtering by vendors